Best Practices for Minutes Writing

If you are meeting minutes writer, it is not just about writing the minutes, but also about making them readable and productive.

There are a few questions you should ask yourself when considering whether to write meeting minutes. For example:
  • Do you have the time to write the minutes?
  • Do you think your meeting notes are worth writing down?
  • Do you want your colleagues to be able to read what's going on in the meeting?
  • If so, then it's worth taking the time out of your day for a formal report. If not, then minutes don't need to be written.

And once you decide, the best way to do it is as follows:

1. Clearly define the purpose of the meeting and set goals for the meeting minutes (who, what, where, when)
2. Draft main points with major highlights from the discussion; don't make it too wordy or verbose
3. Document all actions taken and decisions made during the meeting; write "minuted" in red next to objectives that have been accomplished during the meeting and in green next to objectives that are still pending at this point in time
4. To avoid confusion between main points and action items (or minuted), list out only actions

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